Make better meetings a resolution for 2013
I recently read an article about hosting better meetings and it got me thinking about the building products industry. Our industry is full of ambitious, talented people, but that doesn’t mean we always host productive meetings. For 2013, make it your mission to have better, more productive meetings. Here’s a few tips on how to do that:
Everyone should have all of the information ahead of time
- Don’t use meetings as a place to drop loads of information on your employees. Everyone should have all of the information up front, so the meetings can be productive and action items can be determined.
Meetings exist to make a decision
- Meetings are not a time to deliberate and discuss, they are a time to come in and make a decision. If you’ve followed the rule above, then everyone should know all information when they walk into a meeting and a decision can be made on the task at hand.
Brainstorming vs. meetings
- If you really do need to get a group of great minds together to deliberate on an idea, make sure you treat your brainstorming sessions different than your meetings. While meetings exist to make a decision, brainstorming sessions exist to come up with great ideas. Foster great ideas, a feeling of collaboration and inspire creativity by mixing it up. Try having fun props to play with, light music in the background or do something different with the space or lighting to show people that brainstorming is different than meetings.
Start on time
- And set a time limit. Meetings that take longer than they should not only waste time, but they get people distracted and push them farther off the tasks at hand. Show people that you respect their time by honoring the time limit you’ve set.
Only include the people who need to be there
- Deciding who should be in a meeting can prove to be harder than it looks, but a good rule of thumb is to only include the people that need to be there.
Turn off all technology
- Nothing kills a meeting more than someone checking their phone or tablet for email. Make sure everyone understands the importance of focusing on the task at hand to make the most efficient use of time for all parties involved.
Meetings can be productive and efficient if done correctly. Start 2013 off on the right foot by keeping these things in mind. For more information on how to have better meetings, check out Seth Godin’s blog post: Getting serious about your meeting problem.